HR policies

Ibec have produced a number of generic sample policies. These policies will need to be tailored to suit the needs of each individual organisation and be extended to cover any unique circumstances which exist.

Further guidance on the development of policies and procedures can be obtained from the IR/HR Knowledge Centre or your Ibec advisor.

Induction policy and checklist

24/05/2017 - Induction training has been described as an inherent part of the training and development process and the first and most fundamental step in the retention of employees. Ibec have compiled a policy and checklist to help employers review their induction process for new hires.

Force majeure leave policy

30/01/2017 - Force majeure leave is short-term paid leave that employees can avail of to enable them to deal with family emergencies, resulting from the sudden injury or illness of a family member, once certain conditions have been met.

Job sharing policy

30/01/2017 - The policy below outlines the main elements that should be included in any job-sharing policy. As a generic sample policy, it will need to be tailored to suit the needs of individual companies.

Return to work interview form

30/01/2017 - Research shows that carrying out return to work interviews is one of the most effective measures employers can take to reduce absence levels. See our sample return to work interview form.

Training and development policy

30/01/2017 - The purpose of this policy is to outline a framework to ensure that employees avail of and are trained on all aspects of their roles as well as the current and future needs of the organisation.

Volunteer time off policy

30/01/2017 - This is a sample policy and will need to be tailored to each organisation’s specific requirements and should be used as guidance only.

Carer’s leave policy

26/01/2017 - Under the Carer’s Leave Act 2001, employees are entitled to a maximum of 104 weeks leave in order to provide full-time care and attention to a person requiring it.

Company car policy

24/01/2017 - This policy should be adapted to reflect the needs of the business and the entitlements provided. You should clarify to whom the benefit will apply, ie, position, employee level, role. It is vital that insurance requirements from the company’s insurance provider are expressly stated in the policy and signed off by the employee.

Employing family members policy

24/01/2017 - Sample policy on employing family members

Expenses policy

24/01/2017 - The purpose of this policy is to provide guidelines and procedures in relation to reimbursing expenses incurred by employees while carrying out business activities on behalf of the company, and ensuring expenditure and claims are in accordance with Revenue Commissioner rules and good accounting practice.

Jury service policy

24/01/2017 - This policy informs all employees covered by the Juries Act 1976 of their rights and entitlements while in this employment.

Recruitment and selection policy

24/01/2017 - Recruitment and selection policy

Relocation assistance policy

24/01/2017 - Sample relocation assistance policy

Annual leave policy

23/01/2017 - Annual leave is a statutory provision for all employees, as per the Organisation of Working Time Act 1997.

Closed circuit television (CCTV) policy

23/01/2017 - CCTV is used by the organisation as part of the operational system for security. The purpose of the system is to protect against crime, including theft or pilferage, and to ensure the security of all staff and property. Here is a sample policy on CCTV usage in the workplace.

Disciplinary procedure

23/01/2017 - Sample disciplinary procedure

On-call policy

23/01/2017 - Human Resource policies regarding on-call time should be detailed and descriptive, outlining the conditions where employees are considered on-call and what is expected of them during this time. An on-call policy should also clearly establish a compensation rate for on-call time.

Open plan office etiquette policy

23/01/2017 - Many offices and workspaces these days are open spaces. In order to make an open plan office arrangement function efficiently, an employer needs to devise certain rules of open plan office etiquette and communicate these to staff.

Paternity leave policy

23/01/2017 - Human resource policies regarding paternity leave should be detailed, outlining who is entitled to this type of leave and what the employee’s responsibilities are, particularly in relation to notification procedures.

Retirement policy

23/01/2017 - The purpose of this policy is to ensure that all employees of the organisation who are approaching retirement are informed of options available to them in their final year of employment with the organisation. This policy should be read in conjunction with the equality and diversity policy.

Grievance/disputes policy

15/12/2016 - Sample grievance and disputes procedures policy.

Exit interview questionnaire

29/06/2015 - Sample exit interview questionnaire

Education assistance and study leave policy

23/04/2015 - Education assistance and study leave policy

Social media policy

11/12/2014 - This policy on social media must be read in conjunction with other employee policies. Particular attention is drawn to the dignity at work, equality, bullying and harassment, internet, e-mail usage, data protection, and business confidentiality policies, all of which are applicable to social media usage.

Sick leave policy

04/02/2014 - Sample sick leave policy.

Parental leave policy

11/03/2013 - This sample policy outlines some areas for considerations, in addition to legislative entitlements and conditions, which an employer will need to decide upon such as whether they will allow an employee to break up the leave into shorter periods of time.